The Guide to Planning Your Commercial Office Move

Gearing up for commercial office relocation can be a time-consuming and challenging process that encompasses a number of moving parts. The good news is that there are several steps you can take to make sure your upcoming commercial moving project goes as smoothly as possible. We’ve put together this quick guide to navigating the process by properly planning your commercial relocation.

Develop a Thorough Plan Early

Planning far in advance is crucial prior to scheduling an office move. Orchestrating a move can be challenging, but you will simplify the process by identifying important steps and tasks, and recording them in a detailed schedule. It’s good practice to begin the planning process as soon as you confirm your new location. Doing so will put you in a position to succeed with your move while simultaneously operating your business.

Place necessary orders. Communicate with any vendors and organizations that need to know about the move. Make sure you give your employees advance notice of the relocation, since they may be affected by the move. For example, if the new office location makes it so that some employees have a longer commute, they need to know this information well in advance.

Stick to a calendar and make progress each day to ensure that your commercial moving project is executed without unnecessary troubles. Even if unforeseen obstacles arise, accounting for such delays in your schedule beforehand can ensure all is still on track.

Hire Commercial Moving Services

If you’ve ever spent any time moving belongings from a home, then you know just how stressful, disorganized and upending the process can be. When you’re relocating to a new office, the considerations and potential complications are far more numerous than for a residential move. That’s why it’s helpful to hire moving professionals with significant experience in dealing specifically with commercial moving projects. These companies often end up saving you enormous amounts of time, energy and money due to their insight and industry expertise.

For best results, you should consider choosing a company that also offers commercial move management services, and learning how their management process can benefit your relocation project. Be sure to complete your research and choose your commercial moving company well in advance to simplify and streamline this aspect of the process.

Communicate with Employees and Customers

Informing and updating your employees about the move improves team cohesion and ensures nobody is left out of the loop. If people are able to chip away at decluttering and preparing their own areas for moving, then the overall preparation of the company improves. The goal of advance preparation is to reduce last-minute scrambling and maintain company productivity in the days leading up to the move as much as possible. This makes moving day that much easier with much of the proper groundwork already put into motion by the members of your team. Ideally, your staff should not be onsite the day(s) of the move in order for the hired commercial moving company to complete their work smoothly. 

It’s also a good idea to get in touch with your customers. Informing your clients about your new location can assist them in making any arrangements they may need to in order to maintain a smooth connection. In addition, you should consider alerting clients to your moving dates and decreased availability during those times (if any). 

Create Comprehensive Documentation

The more you can document and prepare before the move, the less hassle you’ll have with unpacking and organizing once you’re in your new space. A new space offers opportunities for structure, so you can begin this process by visiting the site in advance and keeping accurate records. Just take a look at some examples from data that explores company stock and customer orders. Did you know that 34% of businesses have shipped an order late because they inadvertently sold a product that was not in stock? You can avoid these errors and maintain an accurate inventory and adequate stock before, during and after your move. It’s also wise to keep in touch with property owners at your new location in case you need to double-check any space requirements against your records and inventory sheets. It’s highly recommended to select a moving company that offers inventory management services, which can greatly simplify and expedite organizing, packing and unloading your equipment, property and stock of inventory.

If you’re looking to get started on your next commercial moving project but you need a hand from some experienced professionals, please get in touch with a member of our team. At Gibbs Contracting, Inc. we offer over 20 years of commercial moving and move management industry expertise and insights to execute your office relocation with ease.