You’ve decided to move your business to a new location and found the perfect commercial office movers to help you relocate. To avoid any service interruptions, it’s a good idea to plan your IT relocation ahead of time to keep your staff available and productive and your customers happy. Here are items to put on your IT checklist to help your commercial move proceed as smoothly as possible.
Make a Plan in Advance
Before moving, schedule a site visit with your IT department at the new location a few months before you schedule the commercial move date. Review any network cabling requirements and inform any technology providers of your moving date. Coordinate with your project manager how office furniture will be set up in the new location, and how your commercial movers should prioritize IT break-down and set-up.
Perform an Equipment Evaluation
The move is a chance to evaluate your equipment thoroughly and see if any upgrades are necessary for your new location. Perform an inventory of your equipment to make sure it will be adequate for your new location. If you have any leased equipment that you no longer need, now is the time to return it (if allowed by your leasing contract).
Here are some other considerations to keep in mind: Will you need more phone lines or power outlets? How well does the Internet connection perform and do you need a way to boost it? Do you have enough cables for all your equipment? It’s important that you address these issues now before the commercial office movers arrive. In addition, inventory management of IT equipment during transit is crucial in order to ensure a smooth set-up after the move and unloading is complete.
Prepare a Checklist for Your Second Site Visit
Once you know all the details of what you’ll need for your new location, it’s a good idea to have a checklist handy during the second site visit to finalize any adjustments. Invite your IT provider and certified cabling company to the site to ensure everything is working properly. Review your office configuration plan with your destination IT provider and vendors and decide on ideal locations for routers, scanners and printers. Confirm spaces for workstations, network cabling points and power jacks. Verify that your electric, communications, network, internet and data port set-up requirements will be met. Check and see if the commercial movers you hired employ IT specialists to handle coordination with site vendors in addition to monitoring break-down and set-up of IT infrastructure.
Consider Telecommunication Options
If you’re expecting sufficient business growth within the next five years, you may want to consider upgrading your telecommunication options. Review your line capacity to determine if new phone lines are necessary. Before the office movers arrive, consider what phone system would be best for the new location and set up call forwarding if you do change your number.
Protect Your Data
It’s best to be prepared just in case something goes wrong, or delays to your moving schedule or IT set-up occur. Protect your data by making backup copies of all your systems, including servers and firewall configurations. Make a plan to have full recovery of your data no matter what happens.
Prepare for Moving Day
Moving technology equipment requires special care and expertise in handling and transport. Verify that the commercial office movers you use are able to pack, load, transport and unload the electronic equipment appropriately. As you’re doing site clean up, be sure that all your data backup copies are transported separately from each other and the main system to your new location (or are appropriately located in secure cloud-based storage). Label all data cables and wiring to signify what equipment they belong to and ensure your commercial moving company has an inventory tracking system in place to account for pieces of equipment. Show your staff how to properly shut down all equipment the day before the move.
Test The New Network
Once everything has been moved to the new location, perform a walkthrough with your telecom services provider and IT department. Verify and test everything to make sure it’s working properly. Make any final adjustments as needed. Hiring a commercial moving company capable of managing and assisting this phase of the relocation is also advisable, since their project managers can monitor installation and reconnecting your IT and telecom systems.
Relocating your business takes careful planning and coordinated efforts with the commercial office movers to make sure everything goes smoothly. Planning for IT and telecom infrastructure breakdown and set-up is crucial to reduce downtime in your business. Gibbs Contracting can fully manage and execute your office move, while also ensuring your IT and telecom requirements are met and fully operational post-relocation. Call Gibbs Contracting today to discuss your commercial moving needs and office relocation management!